[ad_1]

It appears pointless to say that in today's computer dominated world, faxes are efficiently managed through the traditional machines. With internet and the cloud gaining immense importance, internet fax has now evolved as a new option for sending and receiving documents over the web. However, it is important to know more about this technology before you say “Yes” to it. What is an email to fax system and how does it work? What hardware is needed for setting up such a system? There are various similar questions in the minds of business owners before they sign up for these services.

Most of the business organizations today are tuning with the enhancements in the internet technology. This is why business organizations are switching to this online faxing medium from traditional faxing. This option is a simple way to send faxes just the way you send business emails. We are aware that the customers these days are looking for organizations that can quickly interact with them and set up the services or deliver the products in a timely fashion. In such a case, there is a need to send some important document to the customer through fax.

With chats and calls being taken round the clock on client's demand, the clients expect all the functionality to work in a similar way. This is where the need for instant internet fax arises. This system delivers its functionality over the internet with the help of VOIP and toll-free number. This is no ordinary number but a T.38 number used exclusively for online faxing. How can you have this system ready for usage? There is no equipment or setup required at your end. All that the users need is an internet connection and a device that supports internet.

The 8xx number that you choose for your business is first ported on the servers of Hosted PBX providers. This number is then configured with the user's favorite mail account. The mail address that these users get is somewhat like

1-8xx-xxx-xxxx@abc.com. The faxes are easily drafted as emails. When sending these faxes, one needs to enter the recipients which may be single or multiple. The file to send as fax is attached in PDF or TIFF form and this goes directly into the mailbox of the recipients. Security is one of the major benefits of this system. The mail server implements security through SMTP and the PBX VOIP security along with tunneling and compression while transmitting data through VPN makes the system more secure.

Sending a mail seems quite easy and time-efficient. Hosted PBX systems have brought about a new revolution in the business sphere. The use of this system equips the employees with the power to send and receive faxes even when they are on the move. There are various benefits that make small business owners ditch the traditional fax options. Most important of these reasons include power savings, mobility, cost-effectiveness, safety and environmental friendliness. Most of the small business organizations are finding the implementation of this internet fax system to be quite fruitful. The best part is that negligible investment makes them seem professionally sound and well-established in their business niche.

[ad_2]

Source by Becky Mc Ginity